HR#2, 2014 – 2015
|Date:||August 21, 2014|
|To:||Principals, Deans, Academic Directors & Chairs, Professional & Managerial Staff|
|From:||Angela Hildyard, Vice-President, Human Resources & Equity|
|Cc:||HR Divisional Offices|
|Re:||Regulation in effect: Basic Occupational Health & Safety Awareness training required by September 26|
Please distribute widely.
All University of Toronto employees, including senior management, academic administrators, faculty members, managers, supervisors, staff-appointed and casual employees, are now required by law to take basic occupational health and safety awareness training according to a new Ontario regulation that took effect on July 1, 2014.
The regulation requires all Ontario employers, including the University, to ensure that all workers and all supervisors have taken the required training, and to retain training records.
The term “worker” is defined in the Occupational Health and Safety Act as a person who performs work or supplies services for monetary compensation. At the University this would include faculty members, appointed staff members, casual employees, and students employed by the University, for example as teaching assistants. The term “supervisor” is defined as a person who has charge of a workplace or authority over a worker, which at the University includes lead hands, supervisors, managers, academic administrators, senior management, and faculty members who supervise any category of worker.
The regulation also applies to individuals who provide services at the University pursuant to service contracts, but they will be addressed separately. To meet the requirements of this regulation, the Office of Environmental Health & Safety has developed a Basic Health & Safety Awareness Training Program. This program incorporates the basic training requirements for both workers and supervisors.
Business Officers will be sent the attached message asking them to forward this message, informing employees of the obligation to complete the training and providing a link to the basic safety awareness program, to each employee working in the area. In addition, we will be promoting this training in the Bulletin and on various websites and internal communication vehicles.
The online basic safety awareness training program requires employees to confirm that they have read and understood the material provided. Employees will be provided with an email for their records confirming that they have taken the training, and a record will also be maintained by the Office of Environmental Health & Safety.
The Office of Environmental Health & Safety will provide relevant compliance reports on a regular basis to the HR Divisional Directors/Managers, Deans, Chairs, and CAOs, who will be expected to follow up with employees who have not undertaken the required training.
Non-compliance with OHSA can result in orders and fines. Compliance with OHSA is monitored by the Ministry of Labour through inspections that may be initiated in response to complaints or by the Ministry even in the absence of a complaint.