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Reduced Vacation Payout for PM & Confidentials

Date July 1, 2013
To HRIS Users
From HRIS Support Team
Re: Reduced Vacation Payout for PM and Confidentials

Overview: When to use

Effective July 1, 2013, the University reduced the payment that is provided to employees (PM / Confidentials) who, when they cease employment, have accumulated (that is, earned but not taken) approved vacation above their regular annual entitlement.

The reduction will be as follows:

  • for those with 3 weeks annual vacation entitlement, a reduction of 4 days
  • for those with 4 weeks annual vacation entitlement, a reduction of 5 days
  • for those with 5 weeks annual vacation entitlement, a reduction of 6 days

For further information, refer to the following resources:

Process Steps

Step 1

The department updates all vacation days taken by the staff member in HRIS to ensure vacation tracker is up-to-date:

Step 2

The department processes the termination event for the staff member:

Step 3

The department calculates the number days that need to be reduced.

Step 4

The department sends an email to hris.help@utoronto.ca with:

  • number of days that need to be reduced and;
  • expected balance of vacation days

Step 5

The department processes the vacation payout once confirmation of the reduction of days is received.